Motorvar keeps one record for each car on your lot, from the day you buy it to the day it sells. Your whole team works from that record instead of a spreadsheet and a group text.
14-day free trial · Plans from $99 a month
| Stock | Vehicle | Status | Days | Asking |
|---|---|---|---|---|
| 2019 Silverado 1500 LT | Front-line ready | 6 | $26,900 | |
| 2018 CR-V EX | Front-line ready | 21 | $18,900 | |
| 2020 F-150 XLT | In recon | 4 | $29,500 | |
| 2021 Camry SE | Acquired | 2 | $22,400 | |
| 2017 Wrangler Sport | Pending sale | 18 | $21,900 |
See the task, the person handling it and what is holding it up.
Use the price and photos on its record to publish its listing.
Find the car they asked about and see who is following up.
Check the required items and open the documents on the deal.
Keep the work on the car's record, including the task that is waiting on parts.
Move it to front-line ready when the work is done.
What's included
Your dealership · Storefront
Vehicles for sale
Choose a car to open its listing.
2019 Silverado 1500 LT
Try a payment estimate
$436 per month
This figure is an estimate only and not an offer of credit or financing. Assumes 9% APR for 72 months with a 10% down payment ($2,690). Tax, title, registration, and dealer fees are excluded. Actual terms depend on credit approval.
Stock #4417 · Example listing
2019 Silverado 1500 LT. Estimated payment $436 per month with 10% down over 72 months.
Sooner or later, the spreadsheet and the website show different prices.
Publish from the car's record so the listing uses the price you entered there, plus the doc fee you set in Settings.
Shoppers can ask about the car or request a test drive from its page.
What's included
Lead pipeline
Choose a cardNew2
Contacted1
Appointment1
Negotiating0
Won0
Lost0
New · Contacted · Appointment · Negotiating · Won · Lost
Marcus Reyes
New2019 Silverado 1500 LT
Activity timeline
Can I see the Silverado on Saturday?
When someone asks about a car, the lead is tied to it and shows where it came from: your website, a marketplace, Facebook, Instagram, Google, a phone call, a walk-in or a referral.
Record the next appointment and send an email from the lead.
What's included
Deal financials
Checklist
2 of 42 required items to complete
Turn the lead into a deal and the buyer and car carry over.
Record the sale price and Motorvar works out the gross. Only owners and managers can see that number.
What's included
| Month | Units | Front gross |
|---|---|---|
| Oct 2026 | 6 | $13,480 |
| Sep 2026 | 11 | $25,900 |
| Aug 2026 | 9 | $20,640 |
See sales, aging, lead sources and recon spend, and export your records to CSV whenever you want.
More about reports and exportsEach person gets one of five roles, and only owners and managers see gross.
More about team and rolesWe'll use a 2019 Silverado. The details are examples, not a real car or customer.
Day 0
You buy the Silverado and start its record with the VIN and what you paid. Everything after that goes on the same record.
Day 2
Recon tasks live on the car. This one is waiting on an alignment, and your team can see that without digging through a text thread.
Day 6
Once it's front-line ready, publish it. The Silverado gets its own web page and shows up on your storefront.
Day 9
When someone asks about it or requests a test drive, the lead lands on this car's record with its source.
Day 12
Turn the lead into a deal and the buyer and car carry over. The deal adds a checklist and its documents.
Day 14
Record the sale price and Motorvar works out the gross. Only owners and managers can see that number.
From Settings, an owner can download every record as a spreadsheet, plus the original photos, documents and attachments. Motorvar builds the archive in the background and emails the owner when it's ready.
Buyers upload each requested item separately and can send the rest later from the same link. Large phone photos are resized before they upload.
If an import went wrong, undo it. Motorvar shows how many cars it will delete, archive or keep before you confirm.
Record who bought it, the price and any fees, and undo it if it was entered by mistake. Wholesale gross shows in the Sales report beside retail.
We set up your dealership with you and help bring your records over. Already using Motorvar? Sign in.
Plans start at $99 a month. See pricing